How can you improve collaboration in Office 365?

Office 365 (now Microsoft 365) offers more than email and Word documents. It’s packed with features designed to help teams collaborate faster, smarter, and more securely. But many businesses only use a fraction of its potential.

Here’s how to unlock better collaboration across your organization.

Clarify your collaboration goals

Before diving into apps and tools, get clear on what your team actually needs. Are you trying to:

• Reduce email clutter?
• Share files more efficiently?
• Centralize communication across departments?

When you define the problems first, you can focus on solutions that fit your specific goals—not just new tech for the sake of it.

Use Microsoft Teams as your collaboration hub

Microsoft Teams is one of the most powerful parts of Office 365. It integrates chat, file sharing, video meetings, and app integrations into one platform. But its real strength lies in its ability to connect everything.

With Teams, you can:

• Organize files and conversations by department or project
• Co-edit Word, Excel, or PowerPoint files in real time
• Forward important emails directly into a channel for shared context

It’s like a digital workspace that evolves with your team’s needs.

Keep your file storage consistent

Confusion over where files are stored can derail even the best collaboration efforts. Decide whether you’ll use OneDrive, SharePoint, or Teams-linked folders for shared storage—and stick with it.

Set up a basic structure, name files clearly, and encourage sharing links rather than attachments—the more consistent the system, the easier for everyone to stay in sync.

Train your team intentionally

Most employees aren’t using Office 365 to its full potential—not because they’re resistant, but because they’ve never been shown how. A short, hands-on training session can go a long way toward helping your team use the right tools for the right tasks.

Ask your IT provider to lead sessions focused on your real-world workflows, not just product features. Then, reinforce that learning with quick how-to resources tailored to your setup.

Collaboration improves when the tools match your habits

For better results, you don’t need to learn everything in Microsoft 365. You simply need to use the right tools in the right ways, with a clear system that supports how your team already works.

TeamLogic IT can help you audit your current usage, set up smart structures, and train your team for success.